District 7750 has arranged for FREE web conferencing tools that are available to District Committees as well as Clubs. This is a combination of a telephone conference call bridge plus a presenter-controlled web presentation.  Either side (phone or web) can be used independently, if appropriate.
 Important note -- If you're doing your first web conference, please work your way through this page a week ahead of time.  Presenters who wait until the last day or two to plan, test and practice generally fail at their first attempt.

• Web Conference Instruction Files -- Presenters, Read This Section First -- Click on each of the following links, Print the pages and put them in a folder -- you'll need to refer to them several times in both setting up your web conference and actually conducting it.   
  
  • User Instructions:  Open, copy and paste these instructions into an email & send to participants several days before the conference:  www.rotary7750.org/otherpublications/200707webconference.html  
    These instructions include an important browser test to confirm compatibility in advance.
  • Presenter Instructions -- Login information for the presenter only
    • Telephone Dialin: www.rotary7750.org/priorpublicationsandforms/FreeConferenceCall7750account.pdf
      Important: Ignore the Dialin phone numbers in ReadyTalk -- use this info instead
    • Telephone Feature Keys: www.rotary7750.org/priorpublicationsandforms/FreeConferenceCallFeatureKeys.pdf
    • Web Login -- www.rotary7750.org/priorpublicationsandforms/ReadyTalk7750account
      D7750 acknowledges and appreciates the support of www.ReadyTalk.com in providing these tools for our use at no charge.
    
    
• Presenter Tips:
  • Send out the participant Email 5-7 days in advance of the conference, so participants can check their browsers for Java compatibility
  • Send the participant Email again the morning of the conference -- avoids "dog ate my email" calls at the last minute
  • Upload your PowerPoint material to the Web Conference site 2-3 days before the Conference
  • 1-2 days before the Conference, "test drive" both the Telephone Dialin and the Web Login sides of the conference.  Have someone else log in as the "user", and practice a few frames to be sure you're familiar with all the presenter controls
  • You can use "Show Desktop" to project anything on your own desktop to all the participants -- handy for photos, Word Documents, Spreadsheets, etc.
  • Another option is the "Guest Presenter" feature -- the web conference presenter can turn over the controls to a participant, who can "drive" from his/her location
    
    
• For Technical Support, Email:   ITSupport@Rotary7750.org

Note that any size group can participate at a single "participant" site -- a large monitor or projector can be used, depending upon the size of the group. It may be necessary to amplify the telephone audio on the participant site.
Some pre-planning and an appropriate "technical dry run" should be included in the case of a large remote participant group.